---
title: "Pool car management for facilities & estates teams · Kerbway"
description: "Replace the key cupboard, sign-out sheets and licence photocopies with keyless, app-based pool car booking, plus utilisation and cost reporting by site."
url: https://www.kerbway.com/solutions/facilities-management/
---

# Take the pool cars off the facilities desk

For facilities and estates teams who inherited the pool cars along with the key cupboard, Kerbway replaces handovers, sign-out sheets and licence checks with keyless booking through the Kerbway app, and gives you the data to right-size the fleet.

[Book a demo](https://www.kerbway.com/contact/)

Who it's for: Facilities and estates managers, workplace and office managers, and anyone who looks after pool vehicles across sites.

## What Kerbway delivers

### No more key cupboard

Drivers book and unlock from their phone, so there are no keys to hand out, chase or lose, and nobody waiting at reception for a car.

### Licence checks without the photocopier

Licence and ID verification is built into the app. Drivers verify once, and there is no folder of photocopied licences to keep up to date.

### Every vehicle on one screen

See which vehicles are booked, in use or free across every site, and locate them from the dashboard.

### Right-size on real data

Utilisation by vehicle and site shows which cars earn their space and which could go, so the next fleet decision rests on evidence. [How to right-size without cutting service](https://www.kerbway.com/news/right-sizing-without-cutting-service/).

### Costs land with the right budget

Each booking is costed and allocated to the department or cost centre that made it, so the pool stops being a facilities overhead nobody else sees.

### On the vehicles you already have

We retrofit keyless access to your existing pool, or fit it to new vehicles leased from your usual supplier or through our vehicle-supply partners, and get you live in weeks.

## What you can count on

- Keyless booking replaces handovers and sign-out sheets.
- Driver checks and trip records without the paperwork.
- Utilisation by vehicle and site, to right-size the fleet.
- The vehicles and the data stay under your organisation’s control.

## The numbers we'll prove

We instrument every deployment from day one, so these become hard numbers from the pilot:

Admin hours saved Utilisation uplift Vehicles released

## Frequently asked questions

What happens to our existing pool cars?

They stay yours. We retrofit hardware-agnostic keyless access to the vehicles you have, owned or leased, so there is nothing to replace.

How do drivers get a vehicle without a key?

They verify their licence and ID once in the Kerbway app, then book and unlock a vehicle from their phone.

Can we see utilisation by site?

Yes. The dashboard shows utilisation, mileage, cost and CO2 by vehicle and by site, so you can see which vehicles earn their space.

Who helps drivers when something goes wrong?

Drivers get help through in-app support, so day-to-day questions do not all land on the facilities desk.

Can staff use the vehicles out of hours?

Yes, if you choose to. Pool vehicles can be opened to staff for personal use in the evenings and at weekends, with car-sharing insurance covering it, so vehicles that would otherwise sit idle earn their keep. You set who can book and when.

## Ready to see it on your fleet?

Book a demo and we will show you how keyless access, booking and reporting work on your pool vehicles, owned or leased.

[Book a demo](https://www.kerbway.com/contact/)