---
title: "Pool cars for small businesses & SMEs · Kerbway"
description: "Replace staff mileage claims with a small shared pool of keyless vehicles. Booking, licence checks and cost reporting, with no fleet manager needed."
url: https://www.kerbway.com/solutions/smes/
---

# A pool fleet for businesses without a fleet manager

For growing businesses where staff drive their own cars for work and the fleet admin falls to whoever has time, Kerbway runs a shared pool for you: keyless access, booking, licence checks and reporting, on vehicles you own or lease.

[Book a demo](https://www.kerbway.com/contact/)

Who it's for: Owners, operations and finance managers, office managers and HR.

## What Kerbway delivers

### Grey fleet costs more than the mileage

Reimbursement is the cost you can see. Checking claims, and the [duty-of-care risk](https://www.kerbway.com/news/duty-of-care-staff-own-cars/) of staff driving their own cars on business, are the costs of [grey fleet](https://www.kerbway.com/news/what-is-grey-fleet/) that catch smaller firms out.

### No fleet manager needed

Kerbway handles the technology and day-to-day service, so the pool does not become someone’s second job. Drivers verify once, then [book and unlock from their phone](https://www.kerbway.com/how-it-works/).

### Start with what you need

Begin with the vehicles your trips call for and add more when the booking data says so. If you have none yet, lease them from your usual supplier or through one of our vehicle-supply partners.

### Duty of care & BIK / HMRC

Built-in licence and ID checks and a record of every trip, giving you the evidence for duty of care and support for Benefit-in-Kind and HMRC compliance.

### Every booking costed

Bookings are costed and allocated to a team, project or cost centre, so you can put the pool’s cost per mile next to what you were paying in mileage.

### Live in weeks

We review your trips, fit keyless access to the vehicles and get staff booking within weeks.

## What you can count on

- Fewer mileage claims and a clear cost per mile.
- No keys to hand over and no licence checks to chase.
- Run the pool from one Kerbway account, without a fleet team.
- Your vehicles and your data stay under your control.

## The numbers we'll prove

We instrument every deployment from day one, so these become hard numbers from the pilot:

Cost per mile vs grey fleet Mileage claims avoided Admin hours saved

## Frequently asked questions

What is grey fleet?

Grey fleet is staff using their own cars on company business. It brings per-mile reimbursement, admin and duty-of-care risk. [Read our explainer](https://www.kerbway.com/news/what-is-grey-fleet/).

Is a pool worth it for a business our size?

It depends on how many miles staff claim and how those trips spread across the week. Our [grey-fleet calculator](https://www.kerbway.com/resources/grey-fleet-cost-carbon-calculator/) puts a figure on what you pay today and what a shared pool could save.

Do we need to own the vehicles?

No. Kerbway runs on vehicles you own or lease, from your existing supplier or through our vehicle-supply partners. Kerbway owns none of them and never takes over your fleet.

Who runs the pool day to day?

Kerbway handles the technology and service: bookings, keyless access, driver checks and reporting. You set the rules and see the numbers.

How does it help with duty of care and HMRC?

Licence and ID checks are built in and every booking is recorded, which is the evidence you need for duty of care and to support Benefit-in-Kind and HMRC compliance.

Can staff use the vehicles out of hours?

Yes, if you choose to. Pool vehicles can be opened to staff for personal use in the evenings and at weekends, with car-sharing insurance covering it, so vehicles that would otherwise sit idle earn their keep. You set who can book and when.

## Ready to see it on your fleet?

Book a demo and we will show you how keyless access, booking and reporting work on your pool vehicles, owned or leased.

[Book a demo](https://www.kerbway.com/contact/)